Sunbury Social Club
Adopted August 1997
Revised Sept. 2006
By-Laws of the Sunbury Social
The name of this Organization shall be SUNBURY SOCIAL CLUB.
Purpose of the Organization
The purpose of this Organization is: The maintenance of a social
club for the social enjoyment, entertainment, amusement, and
association of its members for social purposes.
Admission to Membership
1. Any citizen of the United States of America, of good
character, who is twenty-one years of age or over, may be elected to
membership of this organization in accordance with the rules herein
2. Application for membership shall be filled out and signed by
the applicant and two members in good standing. The application
shall be turned over to the Secretary together with a deposit of the
initiation fee and the current year's dues.
3. The name of the applicant shall be presented for ballot at the next
regular meeting, provided, however, that at least one of the sponsors
shall be present at said meeting.
4. If the vote upon the applicant shall contain less than three black
balls, the candidate shall be considered elected. If three or
more black balls are cast at the election, the candidate may not
be received into the organization as a member at this time. He
may not be reconsidered for membership for at least a period of six
months. All fees received from him/her shall be returned.
5. The members, by two-thirds vote, may elect to honorary life
membership at any regular meeting any person who has rendered
distinguished service to the Organization.
6. An elective official who has served in office at least 4
consecutive years or any member who has been a member in good standing
for 25 consecutive years shall become eligible for a Life Membership
in the Sunbury Social Club. Each member who has become a Life
Member shall be presented with a permanent Life Membership Card.
1. The regular monthly meetings of the Organization shall be held on
the third Thursday of each month in the Clubhouse of this
2. The regular hour of the meeting shall be 7:30 pm. At any time
when convenience requires, the regular meeting may be held at a
different hour, to be determined by vote of the Organization or of the
Board of Directors,. Such change or meeting hour shall be
3. the annual meeting of the Organization shall be held on the third
Thursday of October in the Clubhouse of the Organization. This
meeting shall be for the purpose of electing Officers and Directors,
consideration of reports and the transaction of such other business as
may properly come before the meeting.
4. Special meetings may be called at any time by the President of the
Board of Directors on their own initiative and shall be called by the
President upon written request of five members.
5. A written notice of all annual meetings and special meeting of the
Organization shall be mailed to all members at least five day prior to
date of such meeting.
6. At any meeting of the Organization seven members in good standing
shall constitute a quorum.
Board of Directors
1. The government of the Organization and its operation shall be
vested in a Board of Directors consisting of ten members, four of whom
shall also be the Officers of the Organization. Two Board
Members shall be elected annually for a term of three years.
Officers shall be elected annually for a term of one year.
Officers shall automatically be deemed members of the Board of
Directors. T he officers shall be named in Article VI.2.
2. Any member of the Board of Directors who is absent from three
consecutive Board meetings without just cause may be dropped from the
Board of Directors.
3. In the event of resignation, death, or inability for any cause
whatsoever of any of the Officers or Board Members to serve, the
remaining members of the Board of Directors shall have the power to
select a person to fill such vacancy until the next annual meeting of
the Organization when the members of the Organization shall elect a
person to fill the unexpired term of the one who was unable to serve,
for any of the reason aforesaid.
4. The Board of Directors shall manage the business and govern the
affairs of the Organization and shall strive to carry out all the
plans made by the Organization at any regular or special meeting. The
Board of Directors may further exercise all such powers of the
Organization and do all such lawful acts and things as are not by
statutes or by these By-Law directed to be exercised or done by the
members of the Organization.
5. The President shall appoint the committees.
6. Meetings of the Board of Directors may be called by the President
at any time and shall be called whenever asked for by three Members of
the Board. At least one day's notice of each meeting shall be
given each member of the Board, either personally or by mail.
7. A majority of the Board of Directors shall be necessary to
constitute a quorum for the transaction of business.
1. The officers of this Organization shall be: a President, a
Vice-President, a Treasurer, and a Secretary.
2. All officers shall be elected at the annual meeting of the
Organization to serve for one year and shall take office at the next
regular monthly meeting following elections.
3. In the event one person is elected to fill the offices of Secretary
and Treasurer, the Organization shall then elect an Assistant
Duties of Officers
1. The President shall act as the representative head of the
Organization. He shall preside at all the meetings of the
Organization and of the Board. He may from time to time call special
meetings of the Organization and of the Board for any purpose. He
shall call a special meeting of the Organization on written request
of five members and a meeting of the Board on request of three
members of the Board. He shall appoint all committees, subject to
the approval of the Board and shall be, ex-officio, a member of all
committees. He shall have the general control and management of the
business of the Organization, subject, however, to these By-Laws and
to the regulations and directions of the Board. The President shall
order and see to the disposition of a yearly inventory.
2. The Vice-President shall assist the President and in the absence
or disability of the President shall perform the duties and exercise
the powers of the President.
3. The Secretary and / or Treasurer or a person designated by the
Board of Directors shall handle and receive all moneys for all
functions carried out by the Organization.
4. The Secretary shall give all such notice of meetings as are
requested by the By-Laws, shall attend all meetings of the
Organization and of the Board and shall keep minutes of the same. He
shall perform all duties usually appertaining to the office of
Secretary and such other duties as may be from time to time fixed
and required by the Board. He shall receive all dues from members
and remit same to the Treasurer.
5. The Assistant Secretary shall aid the Secretary in all his duties
and take his place at all meetings in the absence of the Secretary.
6. The Treasurer shall have charge of all moneys of the
Organization. He shall receive the dues collected by the Secretary
and all income from the operation of all the facilities of whatever
source or nature.
His receipts shall be deposited in the name and to the credit of the
Organization in a bank to be designated by the Organization. He
shall pay all bills and obligations from this fund only upon the
written approval of the President and Secretary.
The accounts of the Treasurer shall be audited annually by an
Auditor appointed by the Board of Directors. His accounts shall be
audited as of the close of business on October 31 of each year. A
report of the audit shall be given at the January meeting.
Duties of the Board of Directors
1. The Directors shall look after and care for the property of the
Organization, and shall make a report on the inventory and condition
of the property at each annual meeting. The Directors shall see to
such repairs and replacements to the property as may from time to
time be required. The Directors shall have the authority to buy
merchandise and supplies for the operation of the Club rooms and to
engage, supervise, and discharge all employees required for the care
and operation of these said rooms.
2. The Directors shall promote and supervise the social activities
of the Organization.
3. The President shall serve a Chairman of the Board of Directors
and shall see to the execution of all Board decisions.
4. The Board shall meet at least once a month.
1. Nominations of Officers and Directors to be elected at the annual
meeting shall be name either by the nominating committee appointed
by the President or from the floor the night of the regular meeting
in the month of October of each year.
2. A nominating committee consisting of not less than five members,
not more than two of whom shall be members of the Board, shall be
appointed by the President, with the approval of the Board, sixty
days prior to the nominations. The committee shall nominate from the
membership of the Organization members to be voted on for membership
on the Board in relation to vacancies to be filled. The committee
shall file with the Secretary a list of nominees recommended not
later than ten days before the nominations. Their names shall be
posted in a conspicuous place in the Club room immediately following
the nominations meeting held on the third Thursday in October.
Nominations, other than the ones recommended by the committee, may
be made from the floor the night of nominations.
3. Any person who has been a member of the Board of Directors for
two years is eligible to hold the position of President or
Vice-President. Any person who has been a member in good standing
for at least three years immediately prior to his nomination may be
nominated for the position of Secretary or Treasurer. Any person who
has been a member in good standing for at least two years
immediately prior to his nomination may be nominated for the
position of Director of the Organization.
4. A nomination does not have to be seconded.
5. At least one person shall be nominated for each office to be
filled, but any member who is nominated and does not wish to hold
office must withdraw by the last day of the month preceding the
6. Only the persons nominated in the manner above shall be eligible
for election; provided, however, that if no nomination for a
particular office shall have been made prior to the date of such
election, or if all candidates previously nominated for a particular
office shall have declined or withdrawn, nomination for that office
shall be made at the regular monthly meeting.
7. All elections shall be by written ballot except where there is
but one candidate in nomination, in which event the President may
direct any officer to cast the vote of the Organization for such
1. The fee for initiation in this Organization shall be $25.00.
2. The regular dues for each member shall be twelve dollars ($12.00)
every twelve months.
3. The membership year shall run from July 1st to June 30th. Dues
will be due June 1st and must be paid by June 30th. or a member will
be considered in arrears.
4. Members who are in arrears in their dues for a period of three
months shall be served with a written notice sent by the Secretary
through U.S. mail to pay the amount due within thirty (30) days. If
the dues are not paid within the time allowed and payment is not
excused for justifiable reasons by the Board of Directors, the
member shall be dropped from the Organization.
Use of Organization Property
1. The use and enjoyment of the Club Rooms by members of the
Organization and their quests shall be subject to house rules
adopted by the Organization.
2. It shall be the duty of the Board of Directors to enforce such
rules, and in the time of emergency or when the best interest of the
Organization may be served, the Board may temporarily suspend or
amend such rules as do not relate to conduct.
3. Neither the Club Rooms or any other property of the Organization
shall be rented except upon approval of the Board of Directors. All
damage and loss during such private use must be paid for by the
contracting parties for such use.
4. The use of the Club Rooms and facilities of the Organization by
the Ladies Auxiliary and use and storage of any equipment upon the
premises of the Auxiliary shall be subject to approval by the Board,
based upon a consideration of the best interests of the
Organization. The installment of any equipment upon the premises may
be made only upon the condition that the equipment so installed
shall become the property of the Organization.
1. All expenses of normal operation of the Organization and all
other items of expenditure involving $500.00 or less shall be paid
upon approval of the Board of Directors.
2. All items of expenditure, other than the expenses of normal
operation and emergencies of the Organization, involving more than
$500.00 shall be paid upon the approval of both the Board of
Directors and the members of the Organization.
Loss of Membership
1. A member of the Organization may be denied the privilege of the
Organization and dropped from its rolls for nonpayment of dues as
provided in these By-Laws, nonpayment of damages of property for
which damage the member is held responsible under the House Rules, a
serious infraction of other House Rules, or conduct unbecoming a
member of the Organization.
2. A complaint against any member alleging an infraction of the
House Rules or conduct unbecoming a member of the Organization shall
be submitted in writing to the Secretary who shall transmit the same
to the Board. The accused has the right to be heard. The Board will
make a decision within one week. The Board shall have the right to
drop the accused from the rolls of the Organization.
3. A member who has been dropped from the rolls of the Organization,
may be reinstated upon application and approval thereof and upon
payment of the same initiation fee and regular dues in the same
manner provided for the admission of new members.
1. These By-Laws may be amended by a majority vote of the members
present and voting at any meeting of the Organization, PROVIDED,
that the amendment has been approved by the Board of Directors, has
been read at a regular meeting of the Organization, and laid over
until the next regular meeting, at which time it shall be voted
upon. Notice of such amendment must be given in the call of the
meeting of the Organization at which said amendment is to be voted
HOUSE RULES of the Sunbury Social Club
1. The right to use the privileges and facilities of the Clubrooms
and other property of the Organization in accordance with the
By-Laws and House Rules of the Organization is extended to each
member and his immediate family. An exception, however, is made in
the case of adult sons, 21 years of age, of members, who in order to
enjoy such a right, are required to become members themselves.
2. Any member may bring with him to the Clubrooms, nonmember
relatives or friends, but the constant use of such privilege
amounting to an abuse thereof shall not be allowed.
3. Sale of alcoholic beverages is restricted to members, except
under circumstances permitted by State Liquor Control Board under
rules that apply to a club catering license.
4. The member bringing guests to the club property will be held
responsible for their conduct and compliance with House Rules.
5. Members bringing nonmembers to the Clubrooms shall be responsible
for such nonmembers and shall pay all charges for such nonmembers.
6. No minor shall enjoy the facilities of the Organization except
when accompanied by a parent or guardian.
7. Each member shall be responsible for all damages to the Clubrooms
or Organization property of any kind caused by himself, his family,
or his guests and upon his failure to reimburse the Organization
within thirty days after notice by the Secretary of such charge, he
shall be dropped from the rolls of the Organization.
8. Each member is under obligation to conduct himself in a
respectable manner at all times during his use of the Club property
and facilities. Under no circumstances shall ungentlemanly conduct
or obscene or profane language be permitted in the Clubrooms or on
any portion of the Organization property.
9. Members having suggestions or complaints as to the management of
the Clubrooms or other facilities of the Organization may present them
in writing to the Board of Directors.